Based in Saskatoon · Working with businesses anywhereSaskatoon · Working anywhere

Stop retyping. Hire your first custom AI agent.

Your employees already message you hours and job notes. Your custom AI agent turns them into invoices, timesheets and reports, in your own template.

Book a free consultation Text us (639) 638-7403
1On siteJohn texts the day's hours
5:12
AxentraText Message

Today 5:12 PM

job 2411 done. excavator john 6 hrs, dozer jordan 6 hrs, end dumps alex and sam 8 hrs each, 2 truck and trailers 2 hrs

Delivered

Got it. Invoice 1047 and the timesheet are filled in and sent to Dana to review.
2In the officeThe invoice lands in Dana's inbox
GmailSearch mail

Inbox

AxentraInvoice 1047 ready for review5:13 PM · 2 attachments
Northline CivilJob 2411 schedule2:40 PM

Invoice 1047 is ready for review

A
Axentra <agent@yourcompany.ca>
To: Dana (Office) · 5:13 PM
ApproveRequest changes

John texted today's hours. Your invoice and timesheet are filled in. Nothing has gone to the client yet.

PDFInvoice-1047.pdf84 KB
XLSXTimesheet-2411.xlsx22 KB
INVOICE 1047Demo Earthworks Ltd. · Job 2411 · Net 30
EquipmentOperatorHrsAmount
ExcavatorJohn61,200.00
DozerJordan61,080.00
End dumps x2Alex, Sam162,400.00
Truck & trailer x2Jordan, John4660.00
Balance due, with GST and PST$5,927.40
3You decideApprove it, and it moves on
Approved by Dana5:20 PM · Invoice 1047

Then, set up once for your business:

Sent to the clientEmailed to Northline Civil, Accounts Payable
QBAdded to QuickBooksInvoice 1047 created as a draft
Filed with the jobSaved to Job 2411 in your shared drive

Or keep it simple: you send it yourself.

How it works

From messages to a finished document. Your team doesn't change a thing.

Your team keeps messaging the way they do now. Your agent does the typing, and you stay in charge of what goes out.

1

Your team texts it in

Hours, jobs, notes and photos. By text, WhatsApp, Google Chat or Slack. Whatever they already use.

2

AI does your paperwork

It puts the details into your own invoice, timesheet or report, using your template, rates and rules.

3

It lands where you work

The finished document arrives by email, text, WhatsApp, Google Chat or any other tool you choose. Check it, fix anything, approve.

4

After you approve

Your choice. Send the finished document yourself, or we link it to your customer or vendor portal, so it goes there the moment you say yes.

See it work

One text from site. A safety briefing ready to sign.

A crew lead texts the morning safety details. The agent fills in the job safety briefing, asks for anything missing as per your company rules, and sends it to the supervisor to approve.

In the office · draft briefing

Safety briefing ready. Texted to the supervisor.

Fictional demo · reference photo only

Who it's for

Built for teams that work in the field.

If your people send updates and someone types them up later, an agent can do that typing.

FIELD TICKETNo. 2207 · Fictional Oilfield Services
No. 2207DRAFTfor review
CustomerPrairie Energy Ltd.
DateOct 6, 2026
LocationRig 4
AFE / POPE-4471
DescriptionQtyAmount
Service hands (3)12 h3,060.00
Pump swap, rig 41450.00
Travel40 km50.00
Total before GST3,560.00
Company rep ____________________Operator ____________________
rig 4. 12 hrs, swapped the pump, 3 hands, 40 km travel

Oil and gas crews

Field tickets, daily logs and timesheets from your crew's texts, ready to upload to your client's system.

Field ticketsDaily logsTimesheets
DAILY SITE REPORTLot 14 · Demo Earthworks Ltd.
Lot 14DRAFTfor review
ProjectLot 14 foundations
DateOct 6, 2026
WeatherSunny, 14 °C
Crew on site2
Work completed

Footings dug at lot 14, 1 m deep.

CrewTaskHours
JohnExcavation8.0
AlexExcavation8.0
Total hours16.0
Equipment

Excavator, 8 h

footings dug at lot 14, 1 m deep. me and alex 8 hrs

Construction and trades

Invoices, timesheets, safety briefings and daily site reports, built from what your crew already sends.

InvoicesSafety briefingsSite reports
EXPENSE REPORTJordan M. · Week of Oct 6
Jordan M.DRAFTfor review
DateVendorAmount
Oct 6Petro-Canada, fuel142.60
Oct 5Peavey Mart, supplies38.10
Oct 4Tim Hortons, meals24.90
Total205.60
Receipt attachedJob 2411
Approved by ____________________Date __________
fuel at the petro canada $142.60, truck 7, job 2411

Office admin

Expense reports, purchase orders and quotes, from the texts and emails that land on your desk.

Expense reportsPurchase ordersQuotes
WORK ORDERNo. 318 · Fictional Property Mgmt.
No. 318DRAFTfor review
LocationUnit 4B
ReportedOct 6, 8:10 AM
TechnicianSam
StatusComplete
Issue

Leak under kitchen sink

Work done

Fixed leak under sink. Tested.

ItemAmount
Labour, 1.5 h97.50
Parts38.00
Total135.50
unit 4b fixed leak under sink, 1.5 hrs, parts $38

Any team that sends updates

Engineering field crews, property maintenance, trucking and farms. If it gets typed into a form later, an agent can do it.

Work ordersDelivery logsFarm records

Not sure if it fits? Tell us what your team sends you. If it ends up typed into a form, an agent can do it.

Example workflows

Same idea. Any paperwork.

Pick an example. Each one starts with ordinary texts and ends with a finished document in the company's own format.

One crew text. An invoice and timesheet ready to send.

Hours and equipment go in by text. Out comes your invoice, with your rates, GST and PST, and a timesheet that matches.

In the office · draft invoice

Invoice drafted. Emailed to the supervisor for review.

Fictional example · demo client, rates and taxes
5:12
‹
AxentraText Message

Today 5:12 PM

excavating and replacing fill. excavator john 6 hrs, dozer 6 hrs, 2 end dumps 8 hrs, 2 truck and trailers 2 hrs
Noted. Who operated the dozer, the end dumps and the truck and trailers?
dozer and 1 truck and trailer jordan, other truck and trailer john, alex and sam on the end dumps
Invoice 1047 and the timesheet for job 2411 are drafted and emailed to you for review.
+Text Message
The drafted invoice and matching timesheet.

A day of texts from the rig. A test hole log by the end of it.

The field tech texts depths, soil notes and photos as they drill, then "generate report". The agent fills in the company's own test hole log, photos and all, for the engineer to review.

A field tech's texts on a phone next to the finished test hole log.
1:35
‹
AxentraText Message

Today 1:35 PM

till at 6.1 m. grey sandy clay, trace gravel, coal specks, very stiff. ss5 spt 22, pp 225. pic sent
eoh 9.1 m in till. ss6 spt 28, pp 250. water at 4.3 after 15 min, open to 7.6. backfilled cuttings and bentonite
generate report th-03
Draft test hole log for TH-03 is ready: 4 layers, 6 samples, water at 4.3 m, 2 photos placed. Sent to Dana to review.
+Text Message
The finished test hole log.

Works with what you have

Keep the tools your team already uses.

Your agent works with the apps you already pay for: how your team messages, where your documents live, and the software they go into next.

  • Text messages
  • WhatsApp
  • Google Chat
  • Slack
  • Telegram
  • Signal
  • Gmail
  • Google Docs
  • Google Sheets
  • PDF
  • Google Calendar
  • QuickBooks
  • Xero
  • Sage
  • ADP
  • Google Drive
  • Dropbox
  • Box
  • HubSpot
  • Salesforce
  • Airtable
  • Notion
  • Trello
  • Asana
  • ClickUp
  • Zapier
  • Make

Don't see yours? Ask us. If your software can send or receive information, we can usually connect it.

Orgo, founder of Axentra Data

About the founder

Who you'll work with

Built by an engineer with 10+ years in critical infrastructure operations: construction sites, projects and crews.

Meet Orgo, P.Eng., the founder →

Pricing

Simple pricing. Agreed before we build.

Most businesses pay nothing to get started, then a small monthly cost to run their agent. You know the price before we start.

One-time setup

For most setups
$0

We shape your agent around how you work. Most of the time we reuse tools we've already built, so there's no fee. Complex builds get a one-time fee we agree on first.

  • No setup fee for most businesses
  • Complex builds quoted up front
  • One-year warranty on what we build

Running costs

As low as
$50/month

Covers texting and AI use for a team of 1 to 10. Your real cost depends on how much your team uses it. We explain it before you start.

  • Pay for what your team uses
  • No per-user fees
  • Cost explained before you start

In Saskatchewan? We come to you.

On-site visits anywhere in the province. Travel included.

Somewhere else? We set up remotely.

Same agent, same process, done by video call and text.

Bigger projects and other custom software are quoted separately.

Contact

What do you want to stop retyping?

Orgo

You'll talk to me, Orgo.
Not a call centre. I'll learn how your business works and tell you straight if an agent can help.

  1. Tell us about your paperwork.
  2. We talk it through, by phone or on site.
  3. You get a clear plan and price. No pressure.

Call or text

(639) 638-7403

Email

info@axentradata.com

Send us a message right here.

Type your answers in the screen below. Axentra will pass them to Orgo.

AxentraGets your message to Orgo

Hi, I'm Axentra. Tell me your first and last name and I'll get your message over to Orgo.

If the chat is unavailable, write to info@axentradata.com directly.

Text Orgo insteadBased in Saskatoon. Working with businesses anywhere.